Surgical Instrument Tracking Software
Deliver Complete, Sterile, On-Time Trays, and Prove Every Step
Secure System Architecture
Censis has achieved HITRUST certification for CensiTrac — ensuring customer data is safeguarded with industry-leading cybersecurity standards.
Replace Guesswork with Proof
The workflow captures the proof as the work happens. Warnings must be acknowledged, errors must be resolved, and hard stops cannot be overridden. Every change to a load is logged: who made it, when, and the before and after values.
Put Safety Guardrails at Every Step
Most sterile-processing mistakes aren't caused by carelessness. They're a busy shift, a newer technician, or a rule that lived in someone's head. CensiTrac moves those rules into the workflow.
- Method mismatches. A heat-sensitive item can't run through steam.
- Required tests. No load runs until the first-of-day Bowie-Dick test is recorded.
- Use limits. A worn instrument is flagged before it passes its validated count.
- Missing indicators. The optional Assembly Copilot Final Check uses a configured workstation webcam to confirm indicators are in the tray before it completes.
With the rules in the workflow, every shift runs to the same standard.
Build Every Tray Correctly with Digital Count Sheets
When the count sheet lives on a worn recipe card, a complete tray relies on the assembler's memory. CensiTrac's digital count sheet lists every item and guides the build.
- Critical items. A tray can't be completed without the pieces that matter.
- Photos. Help newer technicians identify unfamiliar instruments at a glance.
- Missing items. An item marked missing carries forward to the next assembler and to the OR, instead of surfacing when a surgeon calls for it mid-case.
- One-click IFUs through OneSource. The manufacturer's instructions for use open inside the assembly screen, with no separate login.
With digital count sheets guiding the build, technicians have a consistent process for assembling and documenting every tray, regardless of experience level.
Prove Every Cycle When the Surveyor Asks
When a survey or audit hits, the sterilization record is the first thing pulled. CensiTrac builds that record as the load runs, under a unique cycle and lot number. The load list you open every morning shows any documentation left unfinished the day before.
- AAMI-mapped records. Every cycle aligns to AAMI ST79 and ST90 standards, retained past the 7-year requirement.
- Audit trail. Every change logs who, when, and the before and after values.
- Recall alerts. Intelligent recall notification alerts anyone handling a recalled asset.
- Competency tracking. Flags who's coming due, expired, or needs reobservation, before an out-of-date competency becomes a ding on your survey.
Whether it's tomorrow or months from now, the complete record is already there.
Take Real Productivity Data Upstairs to Leadership
Sterile Processing staffing decisions are often based on limited visibility into the work happening behind the scenes. CensiTrac Intelligence reporting gives you the evidence to change that conversation.
- Per-tech reporting. Productivity down to the individual technician and task.
- All work counted. Cleaning, temperature checks, restocking, and phone calls included.
- Quality trends. Perioperative events roll up into coachable patterns.
- Custom reports. Standard and unlimited custom, scheduled, emailed, or pulled via API.
Walk into the budget meeting with a report that shows exactly what your team did.
Let the OR Schedule Set Your Processing Order
The OR doesn't operate on a first-in, first-out schedule—and your processing priorities shouldn't either. The tray needed for a 7 a.m. case can easily end up behind one that simply arrived first. With the OR Scheduling Interface, CensiTrac tells technicians what to process next based on the surgical schedule.
- Priority lists. The OR scheduler sets what gets processed first.
- Case-specific pick lists. Case carts built against the surgeon's preference card.
- Case Tracking. Containers and instruments tie to the case and back to the patient.
- Shared Quality Feedback. SPD and the OR raise and resolve events in one place.
With the OR scheduling interface in place, SPD can align processing priorities with the actual surgical schedule and help keep cases on track.
What Hospitals Are Saying
"The ability to go from paper to digital, it's like going from the card catalog to Google… I can manipulate the data in seconds… Audits take minutes instead of hours."
Cody Troutt
Director of Central Sterile, Williamson Medical Center
"Within sterile processing, when you have instrument issues that occur within the OR, you're always going to be at blame… CensiTrac really enabled us to… prove your innocence, and really helped to give us a voice. "
Susan Pfeifer
Director of Sterile Processing, Sanford Medical Center Fargo
"I can't imagine meeting AAMI standards without CensiTrac… It takes the worry out of the process."
Renda Palo
Director for Supply Chain, Seattle Children's Hospital
Additional Resources
Surgical Instrument Tracking: The Key to Patient Safety and Efficiency
What instrument-level tracking changes for patient safety and department throughput, from decontam to the OR.
Read Article →
10 Critical Questions to Ask About Your Instrument Tracking System
A vendor-evaluation checklist you can bring into your next system review.
Read Article →
St. Luke's University Health Network Case Study
How St. Luke's University Health Network processed 5,000 more trays per month with the same staff.
Read Case Study →