Endoscope Tracking Software
End-to-End Reprocessing Compliance for Hospitals and GI Labs
Secure System Architecture
Censis has achieved HITRUST certification for ScopeTrac Advanced — ensuring customer data is safeguarded with industry-leading cybersecurity standards.
Stop Relying on Manual Processes to Keep Endoscope Reprocessing Compliant
ScopeTrac Advanced gives hospitals a single system of record for every scope, every step, and every shift. Compliance is enforced by the system, not dependent on individual memory, manual checklists, or voluntary documentation. Steps cannot be skipped, hard stops cannot be overridden, and every ignored warning is logged.
Protect Patients with Configurable Hard Stops
Improperly reprocessed endoscopes have led to documented outbreaks and patient notifications. ScopeTrac Advanced helps prevent unsafe scopes from reaching patients by enforcing configurable, system-level hard stops that block scopes with a failed leak test, expired hang time, or incomplete processing from being assigned to a patient case.
- Blocks unsafe scopes from being assigned to patient cases.
- Enforces storage limits. Prevents deployment of scopes beyond approved storage duration (hang time).
- Stops incompatible sterilization. Blocks scanning a rubber scope into a steam sterilizer.
- Configurable enforcement. Set each check to warn, block deployment, or fully stop a scope based on facility policy.
Without automated hard stops, patient safety depends on manual checks that can be missed.
Track Every Scope in Real Time, from Procedure to Storage
Paper logs and phone calls leave gaps in scope tracking. ScopeTrac Advanced gives real-time visibility into every scope's location, status, and processing history, from procedure through reprocessing to storage.
- Scope sequence tracking. Enforces the required scanning sequence and warns or hard-stops when a step is skipped. Every exception is logged with the technician, timestamp, and whether the warning was ignored.
- Point-of-use treatment tracking. Monitors the critical "golden hour" between procedure and reprocessing. If exceeded, the scope is routed automatically through the appropriate delayed-processing workflow.
- Scope readiness. Surfaces scopes approaching their hang-time limit before they're pulled for a case.
No binders, no phone calls. Every scope's status is visible in real time.
Standardize Endoscope Reprocessing Workflows Across Staff and Shifts
Inconsistent reprocessing workflows lead to quality variation and compliance gaps. ScopeTrac Advanced digitizes manufacturer IFUs and hospital SOPs, guiding technicians through standardized, model-specific workflows while helping ensure every required step is completed.
- Model-specific workflows. Each scope model follows its own IFU- and SOP-based workflow. Required steps cannot be skipped.
- Inline reference materials. Manufacturer IFUs, PDFs, and videos display right in the workflow. OneSource integration gives one-click access to current IFUs.
- Sequential enforcement. Records a timestamp and technician identity at every step while preventing skipped workflow steps.
- Automatic exception routing. Delayed processing and failed tests follow the appropriate exception workflow automatically.
Every technician follows the same standardized steps, on every shift, for every scope model.
Generate Compliance and Quality Reports in Minutes
Manual reporting takes valuable time and can't be pulled on demand. ScopeTrac Advanced turns reprocessing data captured at every step into defensible, audit-ready compliance, quality, and productivity reports in minutes.
- Load compliance. Verify every reprocessor and sterilizer load was resulted. Flag any that weren't.
- Quality feedback. Track quality events, trends, and improvement opportunities.
- Scope sequence. Surface workflow deviations and out-of-sequence scans by name.
- Maintenance cost. Track cumulative repair cost per scope to support repair-versus-replace decisions.
- Processing flow time. Measure time in each stage to uncover bottlenecks.
- Employee productivity. Review technician activity and output by day.
Export any report to Excel or CSV, or schedule automatic email delivery to leadership.
Meet AAMI ST91 Compliance Through Normal Daily Workflow
AAMI ST91 compliance has to be documented, not just claimed. Without a system recording each step, a facility has little to show a surveyor who asks for proof.
ScopeTrac Advanced helps facilities align with AAMI ST91 by embedding recommended practices into everyday endoscope reprocessing. The system digitizes manufacturer IFUs, enforces required workflow steps, and captures the documentation used to support compliance and survey readiness.
- Aligned by design. Recommended AAMI ST91 practices are built into default reprocessing workflows.
- IFU enforcement. Technicians follow model-specific workflows with one-click access to manufacturer instructions via OneSource.
- Proactive updates. Feature development stays aligned as AAMI ST91 evolves, delivered through normal product updates.
Demonstrate survey readiness with real-time, system-generated documentation instead of paper records.
Additional Resources
6 Ways Flexible Endoscope Tracking Systems Enhance Workflow Efficiency
Practical strategies for reducing bottlenecks and improving scope throughput in high-volume labs.
Read Article →
HLD Management and Infection Control Strategies Through Electronic Tracking
Earn CEU credits while learning how digital tracking improves HLD compliance.
Watch Video →
How to Properly Clean Endoscopes: From Bedside to Storage
Step-by-step guide covering point-of-use treatment, manual cleaning, and storage best practices.
Read Article →