Endoscope Tracking Software
End-to-End Reprocessing Compliance for Hospitals
and GI Labs
Secure System Architecture
Censis has achieved HITRUST certification for ScopeTrac Advanced — ensuring customer data is safeguarded with industry-leading cybersecurity standards.
Stop Relying on Manual Processes to Keep Endoscope Reprocessing Compliant
ScopeTrac Advanced gives hospitals a single system of record for every scope, every step, and every shift. Compliance is enforced by the system, not dependent on individual memory, manual checklists, or voluntary documentation. Steps cannot be skipped, hard stops cannot be overridden, and every ignored warning is logged.
Protect Patients with Configurable Hard Stops
Documented outbreaks, including incidents requiring facilities to notify thousands of patients, have been traced directly to improperly reprocessed scopes.
Prevent Unsafe Endoscopes from Reaching Patients
ScopeTrac Advanced enforces system-level hard stops that block scopes with failed tests, expired storage, or incomplete processing from being assigned to a case.
- Blocks scopes from being scanned to a patient case
- Prevents use of scopes that have exceeded storage duration
- Stops methods that don't match scope materials (e.g., rubber scope into a steam sterilizer)
- Configurable severity: warn only, partial block, or full hard stop
Without these hard stops, the only barrier between an unsafe scope and a patient is a technician remembering to check.
Track Every Scope in Real Time from Procedure to Storage
Hospitals that rely on paper logs and phone calls to track endoscopes have no real-time visibility into where a scope is, who last handled it, or whether it is safe for the next case.
ScopeTrac Advanced documents every endoscope scan, test result, and reprocessing step the instant it happens, giving managers real-time compliance visibility across the facility.
Scope Sequence Tracking
Defines a required scanning order for each facility. When a technician attempts to skip or reorder steps, the system issues a warning or hard stop. Every out-of-sequence event is logged with the technician's name, timestamp, and whether the warning was ignored.
Point-of-Use Treatment Tracking
Tracks the critical "golden hour" between scope use and the start of processing with a compliance countdown timer. If exceeded, the system routes into a delayed processing workflow with additional required steps.
Standardize Endoscope Reprocessing Workflows Across Staff and Shifts
When processes depend on tribal knowledge — which technician is working, which shift, which department — quality varies and compliance gaps accumulate.
ScopeTrac Advanced standardizes every reprocessing workflow by encoding manufacturer IFUs and hospital SOPs directly into the system.
How It Works
- Model-specific processing steps. Each scope model gets its own step list built from IFUs and hospital SOPs. Steps cannot be skipped.
- Inline reference materials. PDFs, videos, and PowerPoints accessible during processing so technicians reference the correct IFU in real time.
- Sequential enforcement. Timestamps and user identity recorded at each step. No step can be bypassed.
- Automatic exception routing. Delayed processing or test failures route to the correct exception path without supervisor intervention.
Generate Compliance and Quality Reports in Minutes
Endo lab and SPD managers can spend hours compiling paper binders and spreadsheets into something leadership or a surveyor can use.
ScopeTrac Advanced automatically generates compliance, quality, and productivity reports from data captured during every endoscope reprocessing cycle.
Available Reports
- Load compliance — whether all reprocessor and sterilizer loads were resulted
- Quality feedback — events logged by processing and procedure teams, with trend analysis
- Scope sequence — who is compliant, who deviated, and where
- Processing flow time — time scopes spend in each stage, exposing bottlenecks
- Employee productivity — individual technician activity by day
Managers who previously spent half a day assembling documentation can pull a defensible report in under a minute.
Meet AAMI ST91 Compliance Through Normal Daily Workflow
Many endoscope tracking systems document reprocessing steps but leave facilities to interpret AAMI ST91 on their own, introducing gaps that surface during surveys.
When building ScopeTrac Advanced, the Censis product team reviewed every requirement in AAMI ST91 and built corresponding functionality into the system.
Prevent Unsafe Endoscopes from Reaching Patients
- Compliance through use. Facilities configured with recommended settings meet AAMI ST91 requirements as part of daily workflow, not as a separate exercise.
- IFU enforcement. Manufacturer Instructions for Use are encoded as model-specific processing steps that cannot be skipped, with one-click access to full IFU documents via OneSource integration.
- Proactive updates. When AAMI ST91 is revised, Censis builds changes into product updates so facilities stay aligned without manual reconfiguration.
With ScopeTrac Advanced, facilities can demonstrate compliance to Joint Commission surveyors directly from the system without reconstructing evidence from paper records.
Additional Resources
6 Ways Flexible Endoscope Tracking Systems Enhance Workflow Efficiency
Practical strategies for reducing bottlenecks and improving scope throughput in high-volume labs.
Read Article →
HLD Management and Infection Control Strategies Through Electronic Tracking
Earn CEU credits while learning how digital tracking improves HLD compliance.
Watch Video →
How to Properly Clean Endoscopes: From Bedside to Storage
Step-by-step guide covering point-of-use treatment, manual cleaning, and storage best practices.
Read Article →