Sterile processing information systems generate huge amounts of data, yet not all sterile processing departments (SPD) are taking full advantage of it. While some teams may be unaware that the data exists, others may be unsure of how to use it appropriately.
To ensure SPD teams are leveraging the incredibly valuable information created by these systems, we’ve identified some ways to utilize data to streamline processes and increase efficiency.
Perform a Data Cleanup
Before teams can begin using data insights, it’s crucial for all data to be carefully reviewed and updated. With many users accessing and updating SPD systems, it’s easy for errors to occur, resulting in data that’s incomplete, inaccurate, or duplicated. For example, users who are updating inventory may accidentally count an instrument twice, resulting in an inaccurate number on count sheets.
Admins should review and catalog all gathered data on a monthly or quarterly basis to ensure it is not a duplicate, contains no missing fields, and has accurate information, then resolve any other data issues. High-quality data allows for smarter decision-making, more efficiency, fewer errors, lower costs, and more.
3 Ways to Leverage Data After Performing a Data Cleanup
1. Include Suppliers and Catalog Numbers on Count Sheets
Once data is clean, the next challenge is helping users access and understand the data that’s available. With data up-to-date, it’s easier for users to locate the data that’s relevant to them and how to put it to use.
For example, teams should include supplier name and catalog number on supply sheets as this not only helps to keep information updated and complete, but also more easily accessibly. Additionally, including this information ensures the SPD system is not filled with ‘junk’ data or data that is too generic to be useful.
2. Clearly Define Data Permissions
Depending on their role, users will need access to specific data. Rather than granting users access to all system data, admins should clearly define data permissions. This ensures users can quickly and easily find data relevant to their role, empowering them to make smarter, faster decisions. Users who are assigned specific data permissions are also prevented from altering data without proper authorization.
3. Associate Images to Tools
For newer techs, becoming familiar with the many instruments and tools that come through an SPD can be overwhelming. To streamline this process, admins can include images of each tool within their system. This helps techs learn the tools they’re handling, become more confident in their job role, and reduce the amount of errors during the tray setup process.
Leverage the Power of Data With CensiTrac
The data contained in surgical asset management systems can be incredibly beneficial. From reducing inventory errors to streamlining processes, data can completely transform sterilization processes and improve patient outcomes and safety. By utilizing data that was previously unused or inaccessible, facilities can improve patient care, accelerate growth, streamline processes, and make faster more informed decisions.
With CensiTrac, the data generated and captured about your facility’s surgical assets is accurate, complete, and readily accessible. This empowers teams to utilize data, increase their productivity, and engage more with compliance and facility goals.