Feb 24, 2023 | Sterile Processing

Power of Visibility: CensiTrac Reporting Fundamentals

Obtaining insights into how and where your instruments are used shouldn’t be difficult. In fact, ease of information is a necessity for any SPD, and strategically choosing your reporting tools can enable you to better tell your department’s success stories and identify opportunities for growth.

SPDs can use CensiTrac reports to highlight your department’s strengths and identify areas for improvement. Learning how to navigate and customize the reporting module in the platform — specifically the eight most commonly used reports — can help you evaluate your department’s key performance indicators and further maximize CensiTrac’s impact on your department.

From identifying exactly which instruments need maintenance or were used in a recent procedure to measuring employee productivity and utilization, CensiTrac’s reporting capabilities help you streamline, enhance, and simplify sterilization processes and dive deeper into your data.


CensiTrac’s Reporting Module: Designed for Easy Navigation

Each SPD operates in its own unique way. CensiTrac’s reporting module enables teams to tell their unique operational story. Users can easily generate standard or custom reports with the option to print, email, or export data to spreadsheets for further configuration. Additionally, each report allows users to delve deeper into information to uncover errors, improvement opportunities, and more.

CensiTrac’s reports contain a number of fields that display only the information they want to see. Some of these fields include:

  • Filters
  • Exception reports
  • API data
  • Favorites
  • Detailed report
  • Summarized report

From here, reports are grouped into categories based on what they measure, such as containers, employees, or sterilization. Users can then access reports directly within CensiTrac under My Custom Reports.


The 8 CensiTrac Reports You Need to Know About

The number of reports SPDs can create within CensiTrac are virtually limitless. These eight CensiTrac reports offer a look at how users can delve deep into their unique data to maximize productivity, efficiency, accuracy, and more.

1. Maintenance Due

Getting ahead of potential case stopping problems has never been more important than in today’s fast paced, sometimes over-scheduled surgical world. The Maintenance Due report helps to optimize and automate container maintenance by pulling a list of all instruments or containers with maintenance due based on a specified usage. Users can filter data by last maintenance date, uses left before expiration, total uses, and more. The report accurately reflects departments’ maintenance needs, enabling them to reconcile maintenance requests more quickly.

2. Inventory Throughput

To ensure staff are properly adhering to scanning processes, there’s the Inventory Throughput report. This report pulls the inventory throughput for containers, case carts, peel packs, scopes, equipment, and more. Users can see who scanned what and where, as well as view who should take responsibility for instrument allocation. The report accurately reflects departments’ scan habits and can help users see exactly where trays have been.

3. Employee Productivity

The Employee Productivity report is ideal for quantifying staff production for a specific time period. The report is highly customizable, enabling users to view productivity levels from any point in time such as how many sterilizers Pat Jones scanned or how many trays Tom Smith assembled. A detailed report will provide more details and drill further into data if needed, but it really depends on what you’re trying to find out. You might find that a summarized report is all you need.

4. Indicator Results Summary

Rob described how the Indicator Results Summary report allows users to determine exactly which instruments or trays passed or failed sterilization. Users can quickly view indicator results and drill further into the data to determine exactly where errors are occurring. You can also determine which cycles did not have their indicators documented within CensiTrac. For example, users can see the sterilizer data and time, load number, load result, then filter results to see only the instruments that passed.

5. Missing Instruments

For a successful and safe procedure, trays must be complete with all necessary instrumentation. SPD leaders must accurately track missing instruments so that they can be readily replaced, repaired, or substituted. Three CensiTrac reports (Items Missing From Container, Items Missing From Assembly, and Items Missing [History]) show SPD teams exactly where instruments went missing for fast resolution. Additionally, missing instrument reports can be automatically emailed to OR service leaders, allowing them to decide the next steps, like removing the item from the count sheet, ordering a new item, or waiting to see if it is found.

6. Case Tracking

To comply with FDA and AAMI standards, the Case Tracking report provides comprehensive visibility into which instruments and trays were used in a procedure by tying it to a unique case ID. Users can also view instruments’ and trays’ entire reprocessing history. Users can view and sort by case ID, time, and date of the case tracking input, containers, sterilizer load number, and more.

7. Utilization

The CensiTrac Utilization report details the utilization rates of specific containers based on documented uses during specific time frames. Each tray is measured through a usage factor. This report is great to run to make informed decisions about optimizing inventory. It tells leadership that there’s an opportunity to discard trays entirely and re-allocate instruments to other trays.

8. Par Levels

The Par Levels report allows users to view inventory levels for instruments and containers at a particular location — no more counting peel packs in a bin to see what and how many need to be replenished. The report offers insights into inventory that’s below par so customers can prioritize reprocessing of those assets.


Discover More of CensiTrac’s Reporting Capabilities

These eight reports are just a handful of the reports users can generate with CensiTrac. The incredible customization capabilities of the platform enable users to delve deep into SPD data to uncover valuable insights that streamline processes, eliminate errors, and increase patient safety.

To see these reports first hand, contact a Censis representative to learn more.